Student poster session

Calling all student researchers! The student poster session is an opportunity to share and learn about the research being done by undergraduate and graduate students in the STEM community.

Saturday, October 26

9:30 AM - 11:30 AM EDT

Sheraton Indianapolis Hotel Keystone Crossing


Undergraduates, Post-Baccalaureates, Graduate students, Fellows, and Post-Doc students who are conducting research in the areas of biological sciences, computer sciences, engineering sciences, environmental sciences, mathematical sciences, physical sciences (Chemistry, Physics), socio/behavioral sciences, or technology.


If your abstract is selected for presentation, an email invitation will be sent to you by August 26.

All poster presenters receive:
  • Complimentary conference registration ($75 value)
  • Professional Development Skill Building (priceless)
  • Opportunity to network with thought leaders in Industry and higher education (priceless)


There are limited travel awards available for invited presenters. The travel awards are intended to off-set some of the costs for participating as a poster presenter.

Travel awards include:
  • Complimentary lodging for two nights at the Sheraton Indianapolis Hotel ($350 value)
  • Up to a $250 Travel Award
How do I request a travel award?

To request a travel award, select the box "I request a travel award" on the poster abstract submission form.


  • March 15, 2019 - Application window opens
  • August 16, 2019 - Proposals due at 11:59PM ET via online application
  • August 26, 2019 - Email notifications go out to invited presenters
  • September 3, 2019 - Email notifications go out to travel award recipients
  • September 12, 2019 - Deadline for invited presenters register for the conference


Plan ahead! Submission deadline is Monday, August 12, 2019 Acceptance letters will go out via email by August 26, 2019.



When preparing your poster, follow these guidelines download guidelines
  1. View the following recorded webinars!
  2. SIZE: Entire poster should be no larger than 4 feet wide by 4 feet high.
  3. DISPLAY: You must have your poster printed to size prior to arrival at the conference. All posters will be affixed to and displayed on a vertical surface. Thumbtacks will be supplied to secure your poster to the surface.
  4. TITLE: (30-word limit): The title should clearly identify the contents of the poster.
  5. AUTHORS and AFFILIATIONS: List each author separately. Presenting author should be listed in all caps. Do NOT include titles or degrees. Faculty mentors should appear last with an ‘and’ prior to their name. Do not include street addresses.
  6. CONTENT:Posters must cover the same material as the abstracts.
    • Authors have complete freedom to display poster information in figures, tables, text, photographs, etc.
    • Briefly, describe procedures and materials. Define all trade names first, and then use generic names throughout. All compounds and drugs must be identified.
    • Prepare all illustrations neatly and legibly beforehand, in a size sufficient to be read at a distance of eight feet.
  7. Electronic presentations are not permitted.


Presenters must be on site by 9:00a EDT on Saturday, October 26, and have checked in at the registration table.
  • There will be two 1-hour poster sessions - both held on Saturday morning. The first sessions will be held from 9:30a-10:30a EDT and the second from 10:30a-11:30a EDT. Each presenter will be assigned one of the two sessions.
  • Posters will be hung at the time of registration check-in and displayed until the completion of the entire posters session, 12PM EST.
  • LSMCE will supply poster board easels and thumbtacks or push pins. Do not use staples or tape. No other audiovisual equipment is provided for poster presentations.
  • LSMCE is not responsible for posters or materials left on boards after the stated hours.
  • Either the author or co-author must stay with the poster display for the entire assigned poster session.
  • Students will be judged on the quality of their research knowledge and ability to confidently convey this information during the poster session interviews.
  • Poster presenters will be judged using the following POSTER RUBRIC.